Business Operations (Ninja)

Part-Time Employee / San Francisco Bay Area

The part-time Business Ops assistant will report directly to the Head of People, who works to knit together a virtual team of 30 people, from an HR and Operational perspective. S/he will also support the Corporate Operations team, including two executives, with special projects, travel and administrative tasks. This role will be involved in many critical aspects of the business; recruiting, on-boarding, accounting, team communications, and operations & logistics.

Why You?

You are a student or recent graduate who is interested in understanding the “belly of the beast” when it comes to running a small business (with a global footprint!). You may be an aspiring entrepreneur who would like to set up and run your own business one day, or just the type of person who enjoys figuring out how a complex government agency (like the DOL) or organization (like the accounting department at a big corporation) works. You’re a ninja when it comes to technology and software and have the patience to help others get up to your speed. You are thoughtful and resourceful when it comes to making decisions, and you’re not afraid to pick up the phone to ask a question. But above all, you are the type of person who gets excited by an organizational challenge, and who sometimes has to say “I don’t know how I’ll do it, but I promise you, I’ll do it!”. Please bring your energy, creativity and thoroughness to this work, and you’ll be a great addition to the team!

Job Responsibilities

Administrative

  • Collect mail each week from the CEO’s home, and open, sort, scan, and file it appropriately
  • Work with the Directors of People, Events, and Finance on needs they may have related to running the virtual office
  • Work with Head of People to identify resource needs, make orders, and track budgetary items month to month
  • Act as the communication conduit for many day-to-day administrative issues.
  • Assist with the SB main customer service channels, including our main customer inbox and phones, on an as needed basis.

Human Resources & Finance

  • Assist with culture building and on-boarding new hires.
  • Assist in executing employee engagement programs with the Corp Ops team; including how to keep a strong culture with a dispersed team.
  • Assist the Controller in business administration paperwork with state governments, IRS, and company vendors.

What We're Looking For

  • Undergraduate or Graduate student in Business desired.
  • Ability to practice a high level of discretion when handling sensitive and important business information.
  • Entrepreneurial spirit, with a knack for high levels of organization and detail-orientation.
  • Knows what excellent customer service looks like and loves to provide it.
  • Has a solid work-ethic and is incredibly reliable.
  • Familiarity with creating and maintaining Standard Operating Procedures desired.
  • Has a valid Driver's license and access to a vehicle for errands around the Bay Area.
  • Ability to lift 50 lbs.

Apply Now

If you are interested in this role, please send your resume with an interesting, personal cover letter to [email protected]. Be sure that the title of the role is in the subject field.

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